Microsoft Outlook 2016 | Windows

Microsoft Outlook 2016 for Windows – email, calendar and contacts

Outlook 2016 brings together email accounts, calendar, contacts and tasks in one program. You receive it as a standalone program with a perpetual licence for one Windows PC.

Outlook 2016 is still the familiar email client in many offices and works with Exchange, IMAP and POP.

Typical uses

• manage several mailboxes centrally
• plan appointments and organise meetings
• maintain contacts and tasks
• Archiving emails securely

What Outlook 2016 offers

• Modern attachments directly from OneDrive
• Faster search across all folders
• Groups for teamwork
• “Tell me what you want to do” search box
• Support for high-resolution displays

Tips for a tidier mailbox

• Rules: move invoices and newsletters into folders automatically.
• Quick Steps: several steps with one click.
• Categories: colour-code e-mails and appointments by project.
• Delay delivery: send e-mails at a set time.
• Signatures: separate ones for business and private.

Transferring and backing up data

Outlook 2016 stores local mailboxes and archives as PST files. You take them over from another Outlook version using the import function. IMAP and Exchange accounts synchronise their folders directly with the server. For backups, copy the PST files regularly to an external drive.

Outlook 2016 in everyday work

Drag an email onto the calendar and an appointment is created from it; dragged onto the task list, it becomes a reminder. Shared calendars show the team who is available when.

When is Outlook 2016 on its own worthwhile?

Outlook 2016 as a standalone program is a good fit if a workstation works almost exclusively with Outlook – for example at reception, in dispatch or in customer service. It is also a good addition if other Office programs of the same generation are already installed on a computer and only Outlook is missing.

Standalone program or Office suite?

The standalone program is the most affordable solution if you mainly work with Outlook. If you need more programs later, an Office suite is usually cheaper than several standalone programs.

You will find more editions under Microsoft Office 2016.

Outlook 2016 or a newer version?

Version 2016 is proven, affordable and still in use in many offices. If you want the latest features, choose Outlook 2021 or Outlook 2024. The file formats have been the same since Office 2007, so files can be exchanged without any problems.

Buy once instead of subscribing

You pay for Outlook 2016 once and use it permanently – with no contract term, no notice period and no forced cloud use. You save your files as usual locally, on your network or with a cloud provider of your choice.

System requirements

• Operating system: Windows 11 or Windows 10. For new computers we recommend Windows 11 Pro
• Processor: 1 GHz or faster (x86 or x64 with SSE2)
• Memory: 2 GB RAM
• Hard disk: 3 GB of free space
• Display: resolution of 1280 × 800 or higher
• Graphics: DirectX 10 for hardware acceleration
• Internet: required for download and activation

Installation and activation

1. Download the installation file using the link in our e-mail.
2. Start the setup and follow the installation. Uninstall older versions of the same program first.
3. Open the program and activate it with the product key – without a Microsoft account.

Frequently asked questions

Does Outlook work with Gmail or Yahoo?

Yes, all common providers can be added via IMAP.

Do I need a Microsoft account?

No, Outlook 2016 is activated with the product key.

Is this a subscription?

No. You pay once and use Outlook 2016 permanently on one Windows PC.

Can I transfer the program to a new PC?

Yes. Uninstall it on the old device, install it on the new one and activate it with the same key. If you run into problems, our support team will help.

Will I receive an invoice?

Yes, you receive a proper invoice by e-mail with every order, with your company address on request.

Does Outlook 2016 run on Windows 11?

Outlook 2016 can be installed and used on Windows 11 and Windows 10.

Delivery, invoice and support

• Delivery by e-mail: you will usually receive the product key, download link and installation guide within 5 to 30 minutes of payment (daily 09:00–21:00 CET). More under Shipping & payment.
• Invoice: every order comes with a proper invoice, with your company address on request.
• Origin of the licence: we source our licences from distributors and wholesalers in Europe. We explain exactly how this works on the page Buying legal software.
• Support: if you have questions about installation or activation, we help by e-mail (Mon–Sun 09:00–21:00 CET), phone (Mon–Fri 09:00–14:00 CET), live chat or remote support with TeamViewer.

Our goodwill promise

Should the ordered Office version ever no longer be available, we will supply the next higher version at no extra charge. You never pay more than the price at which you ordered.